Preparing For Your Board Meeting

Preparing your board meeting is a daunting task especially if it’s the first time you have attended a board session or when you’re not familiar with the process. But, preparing for your meeting is essential to ensure a productive session with valuable insights and guidance from accomplished leaders and strategic counsel. The first step is ensuring that the board members are all familiar https://boardmeetingsonline.blog/the-difference-between-shareholder-and-stakeholder with the agenda and have read relevant material.

The next step is to identify the purpose of the meeting that will guide your board’s discussion and decision-making. It’s an excellent idea to go through the minutes of your last meeting, since they will show what changes you made, and provide information on what should be discussed at the next meeting.

Last but not least, make sure you select your agenda items with care. Your board will be able move through the meeting more efficiently if you prioritize the most important issues first. This also helps avoid the meeting from becoming stalled on the less important ones. Additionally, make sure each agenda item is clearly stated as an opportunity to inform or seek information and not just to decide.

It is important to send the agenda of your board at a sufficient time in advance so that everyone has ample time to read it and then review it. This is particularly important for virtual or in-person meetings that require quorum participation. Be certain to communicate with the members of the executive team who are responsible for submitting reports and ensuring they will have the necessary documents.